Banquet Service Agreement & Policies

LAKELANDS GOLF & COUNTRY CLUB BANQUET POLICIES

Membership
Events at Lakelands Golf & Country Club (LGCC) require membership participation. Member sponsored events are welcome!

Capacity
Various banquet rooms at LGCC can accommodate events ranging from 10-300. In order to maximize space, LGCC cannot guarantee specific banquet rooms.

Deposits & Payments
• A security deposit is required to guarantee all events. Wedding receptions & golf outings require a $1000 deposit to secure the date. All other functions are subject to a $500 deposit. Deposits are not applied to final balance but returned after event provided no damage was incurred.
• At ninety (90) days prior to the event, 50%of the anticipated total will be due for all wedding receptions & golf outings and will be deducted from the final balance. Payment accepted by check, money order or cash – no credit cards. Members may also charge events to their house account.

*”Minimum Guaranteed Attendance”
(the number of people expected to attend) must be provided seven (7) days prior to the event. At that time, the number can increase but not decrease. The final count must be accompanied by payment (check, money order or cash – credit cards are accepted with a 3.5% check out fee) If the actual number served exceeds the “Minimum Guaranteed Attendance” this amount will be added to the final billing. All other charges or damage to LGCC will be deducted from the deposit.

Room Charges
Room charges are based on the amount of space required:
• Full ballroom - $750 | Split room range $200 - $400 | fewer than50 guests, $150
• Room charge reserves the room for a 4 hour event. Decoration & clean up time may exceed that limit. Room charges include the following services: room set-up, clean up, serving staff, china, silver & stemware, linen & skirting, cake cutting & dance floor.
• Guests are limited to the room reserved by their member host. Other rooms & facilities are for the use of LGCC members only. LGCC reserves the right to substitute a comparable room for the function.

Cancellations
If your function is canceled for any reason the deposit will be refunded only if LGCC is able to rebook the date with a comparable event. If canceling within 45 days of the event, client will owe 50% estimated charges to Lakelands Golf & Country Club.

Food Service
• Michigan law requires that all food and beverage be supplied by LGCC. However, a licensed bakery may bring in specialty cakes for wedding receptions.
• Menu selections with more than one entrée will be subject to a $1.00++ (maximum of 3 choices) per person surcharge except buffets. Dietary substitutions and children’s meals are available if arranged for at the time the “Minimum Guaranteed Attendance” is submitted at no additional charge.
• Parties of fifteen or more are encouraged to arrange a set menu. Menu selections, approximate number of guests expected, equipment requests, room arrangements and all other details must be made thirty (30) days prior to the event.
• Lakelands Golf & Country Club is responsible for the quality and freshness of the food served to our guests. Due to current Health Code Regulations, all food served at LGCC must be prepared by our culinary staff. Food may not be taken off premise once it is prepared and served (example, left over buffet food.)

Beverage Service
• LGCC is subject to all laws, rules and regulations pertaining to on premise service. The law prohibits anyone from bringing in or removing alcoholic beverages from the LG&CC premises. The exception to this rule is wine service. LGCC will cork and serve your wine for a fee of $15 per bottle. All laws under the Michigan Liquor Control Act will be upheld & enforced.
• LGCC reserves the right to refuse service of alcoholic beverages to anyone, at anytime, for any reason, and to close the bars at the discretion of management.
• All persons must be of legal drinking age with valid identification.
• Club policy prohibits shots & multiple liquor drinks such as Long Island Iced Tea, kamikaze, etc.

Additional Services
• Valet parking is strongly recommended for certain events. The cost for valet service will be determined based upon the number of guests attending. This fee must be paid ten (10) days prior with the Minimum Guaranteed Attendance. Parkers work for cash tips.
• Referrals to florists, entertainers, wedding cake bakers & special prop rentals are available on request. Arrangements for such services made by LG&CC on behalf of the patron are made on a best-effort basis. LG&CC will do its best to screen and coordinate such arrangements. However, LG&CC cannot be held responsible for circumstances beyond its control. Entertainers must finish their last set by 11:00pm and the facility must be vacated by 12:00am.
• A limited supply of audio and visual equipment may be available. Projector & Screen $50, cordless microphone, podium, no charge. Please inquire with management.
• Wedding ceremony location on our first tee available for a minimum charge of $350. Chair rental at $2 per chair.

Liability
• Any personal property of patron or guests brought onto the premises and left therein, either prior to, during, or following the event, shall be the sole risk of the patron. LG&CC shall not be liable for any loss or damage to any such property for any reason.
• Prices quoted herein are subject to proportionate increases due to increases in cost of commodities, labor, taxes or currency values subsequent to the signing of this agreement. Patron agrees to pay such increases.
• All parties agree to reimburse LG&CC for damage to any LG&CC property caused by patron or guest. LG&CC reserves the right to withhold the deposit to pay for such damage.
• Fireworks, sparklers, lanterns, open flames, etc. and firearms of any type are prohibited on the premise.

Non-Performance
If Lakelands Golf & Country Club is unable to perform its obligations under this agreement for any reason beyond its control, including but not limited to power outage, strikes, labor disputes, accidents, government requisitions, restriction or regulations on commodities, acts of war or God, weather related facility issues, such non-performance is excused and Lakelands will not be liable for consequential damages of any nature. If the space reserved is not available for any reason, Lakelands may substitute space of comparable quality which host agrees to accept.

Banquet Service Agreement Form

Date of Event:

Time of Event:

Member Name:

Host Phone Number:

Host Email Address:

Host Mailing Address:

By checking this box I hereby request use of the Club for a banquet and agree to abide by all terms and rules as described in the Banquet Policies.

This is a legal and binding contract between the member host and Lakelands Golf & Country Club (LGCC). By typing my name in the box below I am signing this contract, the member host agrees to adhere to all policies and terms as stated within this banquet folder, including but not limited to financial requirements. The member host assumes full responsibility for payment of the total cost of the event.

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